1. Chairman opened Meeting at  2.40 pm Attendance:  Mr. D. Thalbourne (Chairperson) Mr. R. Chapman (Vice-Chairperson) Mr. J. Cock, Mr. P. Couzner, Mr. R. Fewings, Mr. K. Pridham, Mr. W. Moyle, Mrs. C. Myers (Assistant Secretary) Mr. R. Seedsman (General Secretary).

2. Apologies:  Nil

3. Minutes of Previous Meeting:  Moved/Carried

4. Business Arising from Previous Meeting:  Nil – Moved/Carried

5. Treasurer’s Monthly Report:

The Treasurer presented the Profit & Loss Statement for the period of December 2002 through to May 2003.

The Treasurer highlighted certain aspects of this Report and especially bringing to the Committee’s attention the need for them to be given the Monthly Balance, which can vary considerably according to Monthly Income as against Expenses.

The Treasurer also bought to the Committee’s attention, that the cost of Insurance has increased considerably in respect to Last Year.

6. CORRESPONDENCE IN:

1. Letter from the Davoren Park Pigeon Club – Advising of Office Bearers for 2003 – Chairman/Secretary - K. Wait, Treasurer – Mrs. B. Washington.  Action:  Secretary to note.

2. Letter from the Adelaide Pigeon Club – Enclosing a complete list of
Members, Rules & Regulations and Race Program for the 2003 Season. Action:  Secretary to file.

3. Letter from the Woodville Inv. Homing Club – Enclosing their
Pigeon Pox Vaccination Form as well as advising that Mr. A. McQuire
Will be racing his birds from Mr. R. Deans Address.  Action:  Secretary to file Vaccination Sheet and adjust Mr. McQuire’s Race   Co-ordinates.

4. Letter from Mr. W. Curnow – Advising that he has relinquished all
Personal and Monetary Rights to all Sires Produce Birds purchased in
His Name.  Action:  Secretary to advise Special Races Committee.
 

5. Letter from Payneham Pigeon Club – Enclosing Capitation Fees
For Mr. A. Gaertner Jnr and Mr. J. Budas.  Payneham Club also requesting Distances for Club Races and expressing their wish to fly Group Races with the Campbelltown Club as the “Torrens Valley Combine”.  Action:  Secretary to deposit Capitation Fees and forward distances to Payneham Club Secretary.

6. Letter from Mr. D. Stokes (Lawyer Representing Mr. J. Nisbet –
Requesting the Management Committee to immediately re-consider the Termination of Membership of Mr. J. Nisbet.  Action:  General Secretary to correspond with Mr. M. Brown (Lawyer representing the S.A.H.P.A.) instructing him to respond to Mr. Stokes with a letter stipulating The Management Committee have no intention of changing their Position in regards to Mr. Nisbet’s Termination.

7. Letter from Mr. M. Brown (Lawyer Representing the SAHPA) –
Enclosing a Draft Copy of letter in response to that of Mr. D. Stokes (Lawyer representing Mr. J. Nisbet.  Action:  Secretary to respond.

8. Letter from Mr. C. Nisbet – Seeking approval to fly with the Vitesse
Racing Pigeon Club for the remainder of the 2003 Season.  Action:  The Management Committee have approved Mr. C. Nisbet’s request providing that all Financial obligations have been finalized with the Pooraka Racing Pigeon Club.

9. Central Pigeon Combine – Minutes of Meeting held on 29.5.03 in
Regards to the Management Committee’s request to endeavour to
Settle the ongoing dispute between the Central Combine and the Central Federation.

The Central Combine enclosed a cheque in favour of the Vitesse Pigeon Club in settlement of this dispute.

10. Convoyer’s Reports – Stirling North 1, Stirling North 2, Murrayville.
Action:  Secretary to file for future reference.

  11. Letter from Keith Homing Pigeon Club – Seeking approval to
   convoy their Birds on the S.A.H.P.A Unit for the Booroorban S.A.D.,
   Morundah & Temora.  Also seeking Affiliation Costs.  Action:
   Secretary to respond, advising of approval and stipulating Associated
   Costs.

 7. CORRESPONDENCE OUT:

1. Letter to the Adelaide Pigeon Club – Requesting that they supply a copy of Current Rules & Regulations, and a complete list of all Members.
 
 

2. Letter to Mr. R. McIlduff – Advising that the Management
 Committee have Investigated his allegations in regards to the Adelaide
 Pigeon Club and unless there is forthcoming concrete evidence in
 Regards to these allegations, then this matter is closed.

3.      Letter to the Campbelltown Pigeon Club – Advising of the approval
     To conduct their Sires Produce Race in conjunction with the Farina
     Y.B.C.

  4. Letter to Eagle Global Logistics – Enclosing a cheque for payment
   of Freight and Customs costs in regards to Haspelagh Stock Order.

  5. Letter to International Trade Management  - Advising of General
   Secretary’s address and requesting all future correspondence be
   Forwarded as such.

  6. Fax to A.P.F.A. – Advising of Names & Addresses of S.A.H.P.A. Inc.
   Members applying for Membership with the Australian Pigeon
   Fanciers Association.

  7. E-mail to Mr. G. Harris – Advising Mr. Harris in regards to Mr. W.
   Curnow’s position regarding his Sires Produce Birds.
 
    Moved/Carried – Correspondence In & Out – Confirmed
 

 8. GENERAL BUSINESS:

1. Presentation Evening:

Mrs C. Myers will canvas Function Centres, Hotels etc. for a suitable
Venue to hold the 2003 Presentation Evening.

2. Transport Unit/Trailer:  (To hold approx 3,000 Birds)

A Sub-Committee consisting of Mr. P. Couzner, Mr. J. Cock, Mr. R. Fewings & Mr. R. Seedsman has been formed to continue investigations in regards to a secondary Transport Unit.

3. RELEASE DETAILS – INFORMATION LINE
For Recorded Race and Release information – Please Ring 8262 3857
A Brief Message will be heard detailing Release & Weather Details –
At the end of the Message, you will hear -

 “THIS IS THE END OF THE MESSAGE” – “PLEASE HANG UP NOW”

DO NOT HANG ON TO LEAVE A RETURN MESSAGE!

NO MESSAGE WILL BE ACCEPTED OR LISTENED TO!

4. 2002 Life Ring Money Refund:

Ring Money for this Season has been calculated on the Number of Rings purchased by Members of Individual Clubs.

The Clubs will be reimbursed 15c per ring, in the form of a cheque, approximately two (2) weeks prior to the Farina Y.B.C.

All rings purchased by Members will be accredited to the Relevant Club that they were a Member of at the time of purchase.

5. Price of SA 2003 Life Rings:

The Management Committee have approved the cost of Life Rings for the 2004 Racing Season shall remain at $0.50c per Ring.

6. Life Ring Club Draw for 2004 Season:

1. Davoren Park    17. Central Districts
2. Woodville    18. Alexandra
3. Stirling    19. Salisbury
4. North East    20. Southern Vales
5. Vitesse     21. North Suburban
6. Happy Valley    22. Millswood
7. Pooraka    23. Campbelltown
8. Gawler River    24. Smithfield
9. Pt. Adelaide North   25. Elizabeth
10. Tea Tree Gully   26. Hampstead
11. Adelaide Hills    27. Barossa Valley
12. West Torrens    28. South Suburban
13. Southern Districts   29. Strathalbyn
14. Pt. Adelaide South   30. Payneham
15. Para     31. Glenelg
16. Hyde Park    32. Riverside
 
 

7. Murrayville 1:

The Management Committee were concerned with the results of the
1st Murrayville, therefore in an endeavour to avoid this situation re-occurring, the following will apply –

Until such time as the Birds have had a chance to establish some experience, the Birds will only be released if the Weather is suitable and conducive to a Good Race.

If the Weather is unsuitable, the Birds will be held over for the following day to be released under Suitable Conditions.

If the conditions are still unsuitable, the Birds will be bought closer to home for Release.

If no Release is possible the Birds will be returned to Adelaide for release and the Season will be extended to accommodate all Races on the Program.

8. Clock Chairperson’s Meeting:

a. Meeting of Club Secretaries and Clock Chairpersons
Club Secretaries are to be advised that a Meeting of Club Secretaries with the SAHPA Clock Chairperson will be held on 21st July 2003 – 7.30 p.m.

All Club Secretaries – Please Note:
All Clubs are to be represented as the information to be handed down and discussed is important to all Flyers who wish to fly Association Races.

Fines may be imposed for Non-Attendance with no reason offered or apology provided.

b.   Clock Register – ALL CLUBS
Clock Registers should be forwarded to the General Secretary NO LATER THAN 21ST July, 2003.

Could each Club Clock Chairperson, please check to ensure all Members are listed on each Clock Register.

           c.    Fire-Off – Association Races
The SAHPA Clock Chairperson will be providing Information to Club Secretaries at the forthcoming Secretaries Meeting as to the Firing Off Format for 2003 Season.

             9. Ring Transfers:
 
All Ring Transfers should now be finalized, any outstanding Ring Transfers for 2003 Season will only be accepted with the approval of the General Secretary.

   A fee of $5.00 per Transfer Card is applicable if approval is granted.

   Approval will only be granted under extenuating circumstances.
 
 
 
 
 

            10. Sealing of Hampers:
 
All Clubs are advised that the Sealing of Hampers for Transportation to the S.A.H.P.A. Hall are required to have all Hamper Doors (Both ends of the Large Door plus Small Access Door) sealed with the appropriate Crimped Lead Seals.

 11. Reminder – Groups (Make-up) for 2003 Season.

All Clubs are reminded to advise the General Secretary as to the Group of which they will be flying Association Races for the 2003 Season.
 
This information is required so that the Management Committee can issue the List of Hampering Centres and the List of Clock Reading Centres.

Clubs wishing to use the S.A.H.P.A. Hall as a Hampering Centre, due to not being in a Hampering Centre must advise the General Secretary no later than the 18th July, 2003.

12.       2003 Electorates – 336 Members

Northern Electorate   60 Members  17.86%
Barossa, Centrals, Elizabeth, Smithfield, Para, Gawler River, Davoren Park.

Southern Electorate   70 Members  20.8%
Hyde Park, South Suburban, Millswood, Glenelg, Southern Districts
Happy Valley, Southern Vales.

Eastern Electorate   68 Members  20.24%
Hampstead, Vitesse, Salisbury, Pooraka, Payneham.

Western Electorate   72 Members  21.4%
North Suburban, Riverside, West Torrens, Pt. Adelaide, Woodville.

Adelaide Hills   66 Members  19.6%
Alexandra, Strathalbyn, Adelaide Hills, Stirling, Campbelltown, North East, Tea Tree Gully.

13.      Pre-paid Nominations:

Mr. R. Fewings raised the issue with the Management Committee in regards to the introduction of Pre-paid Nominations and how he thought this could be accomplished in the future.
 
 
 

  14. Year Book:

   Mrs. C. Myers presented a copy of a Booklet as an example as to the
   Format of the S.A.H.P.A. Annual Year Book.

   Mrs. C. Myers and Mr. R. Fewings to liaise as to the layout and
   Collating of articles etc., in regards to the publishing of the Year Book.
 
15. Drug-Testing within our Sport:
 
 A Sub-Committee has been formed to carry out the task of Testing
 Members Birds for the existence of Performance Enhancing Drugs.

The Sub-Committee to consist of  Mr. J. Cock,  Mr. R. Chapman, Mr. P. Couzner, Mr. R. Fewings & Mr. R. Seedsman.

16. Special General Meeting – Monday 25th August 2003:

IN ACCORDANCE WITH RULE 20:

Alteration of Constitution & By-Laws

All Clubs are requested to submit their Notice of Motion in regards to R.B.L. 30 – Lines of Flight and Length of Time of Operation to be determined by Members of the S.A.H.P.A. Inc. at a Special General Meeting.

The Special General Meeting called for this purpose will be held on Monday 25th August 2003 – at S.A.H.PA. Inc. Headquarters – 7.30 pm.

Clubs wishing to make submissions in regards to Race By-Law 30 – must do so by close of mail to the General Secretary no later than – 21st July 2003.  Any such Notice must be accompanied by evidence of the Club Meeting held, Date, Time & Numbers of Members attending, and Minutes of such Meeting.

No Notices will be accepted after 21st July 2003.

Once all Notice of Motions are in the hands of the General Secretary, a copy of same will be forwarded to all S.A.H.P.A. Members for their consideration at the Special General Meeting to be held on Monday 25th August 2003 – 7.30 pm.

 9. DATE OF NEXT MEETING: Sunday 20th July, 2003

          10. MEETING CLOSED:  5.05 p.m.