sahpa constit march 2005

South Australian Homing Pigeon Association Inc.

CONSTITUTION:

NAME
1. The Association shall be called “South Australian Homing Pigeon Association Incorporated,” and hereafter referred to as the Association.

REGISTERED OFFICE
2. The Registered Office of the Association shall be at 10 Baulderstone Road, Gepps Cross, or such other place as may from time to time, be determined by the Committee of Management.
a) Visitors to Licenced Premises
Each ordinary member of the Club may, on any one day introduce up to 5 visitors to the Club premises, or such lesser number as may be fixed by the Licencing Authority. Liquor must not be supplied to a visitor unless the visitor is in the company of a member who has entered the name of the visitor in a book kept for the purpose and has signed their name opposite the name of the visitor.

OBJECTS
3. The objects of the Association shall be:
1) The encouragement of breeding, training and racing of the working homing pigeon.
The organising, controlling and regulating of the sport of pigeon racing and training in the State of South Australia.
The breeding and training of homing pigeons for the purposes of national defence.
The organising and promoting of such tests and competitions as may be deemed necessary from time to time to achieve these objects.
To ensure that the birds are sent in charge of fully qualified convoyers that they may be fed, watered and have every attention during the journey and at race points.
To make such arrangement that the convoyers have, as far as possible, full information as to the state of the weather between the home end and the race points, thus to ensure that every reasonable precaution has been taken to obviate a smash.
To have a uniform system of race marking, setting and opening of clocks, checking on race marks, and the compiling of race reports.
The protection of birds and owners by the adoption of such measures as may from time to time, be deemed necessary or advisable for the protection of the birds or the members of associated clubs in their relation as owners or fliers of homing pigeons.
Mediate disputes that may arise, whether between clubs and their members, or between members of clubs, or between clubs or their members and the Association, on appeal being made by any party or parties to such dispute.
The acquisition by any lawful means of property or funds for the purpose of carrying out the aforesaid objects or other objects of the Association for the time being. Including, such special object or objects as shall be determined on by the Association, whether such acquisition shall be by subscription, gift, devise or bequest of real or personal property, or the sale of goods or other real personal property or by the purchase, exchange or such other means as may be approved of, by the Association.
To borrow or raise money by the issue of debentures or debenture stocks, bonds, mortgages or any other securities founded or based upon all or any of the property of the Association, or without any such security, and upon such terms as to priority or otherwise as the Association shall think fit.
To provide land and a clubhouse, for the furtherance of such objects and for the accommodation of the members and their friends, and for such purposes to purchase, take or lease, exchange or otherwise acquire land, and to erect, maintain and alter any buildings or erections that may be required for the purposes of or can be conveniently used in connection with the Association.
To furnish any such building or buildings in such a manner as may be thought expedient, and to maintain, improve, repair or replace the buildings and furniture of the Association whenever necessary or expedient.
To manage, let/lease, sell, hire, exchange or otherwise deal with the property of the Association in such a manner and upon such terms as may be considered expedient or desirable.
To buy, make, sell and dispose of to members of the Association hampers, cages, clocks, rings and other apparatus and materials, pigeon food and other goods or articles used in connection with pigeons breeding, training and flying.
To appoint or employ officers, clerks, servants and workmen for the purposes of the Association and to remunerate any persons so appointed or employed for their services by the payment of wages, salaries or gratuities.
To provide prizes, challenge cups and shields to be competed for by members of the Association.
To invest the monies of the Association not immediately required in such a manner as may from time to time be determined.
From time to time contribute to, or subscribe to any charitable, benevolent or useful object of a public character.
To draw, accept, make, endorse, discount and negotiate bills of exchange or promissory notes.
The income and property of the S.A.P.H.A. Inc., whensoever derived, shall be applied solely towards the objects of the S.A.H.P.A. Inc., and no portions thereof shall be paid or transferred directly or otherwise howsoever by way of profit to the members of the S.A.H.P.A. Inc., provided that nothing herein contained shall prevent the payment in good faith of an allowance to any officials or servants of the S.A.H.P.A. Inc., in return for services actually rendered to the S.A.H.P.A. Inc., or prevent the free gift to the members of the publications of the S.A.H.P.A. Inc., or the giving of privileges to or the payments of the expenses of representatives attending meetings on behalf of the S.A.H.P.A. Inc., or to prevent the bona fide issuing of certificates of merit or the giving of prizes or contributions for prizes by the S.A.H.P.A. Inc., to the members of the S.A.H.P.A. Inc.
To promote Pigeon Racing by Advertising the Social, Sporting and Competitive aspects of the Sport. In part this Advertising to be carried out through Publication of a Regular Newsletter and an Annual S.A.H.P.A. Inc. Year Book, as well as Television, Radio and Internet Media. Generally to do all such things as are incidental or conducive to the attainment of the foregoing objects or any of them.

MEMBERSHIP
4. 1) The Association shall consist of the members of all associated homing clubs, that is to say, such homing clubs in the State of South Australia as shall join the Association with the sanction of the Committee of Management of the Association, and the proper officers of which shall have duly subscribed to these rules in manner hereinafter provided, and shall pursuant to these rules have paid to the Association the annual subscription payable by members of such clubs respectively.
No homing club wishing to join the Association as an Associated Club, shall be admitted to membership unless approved by a majority of the Committee of Management.
The lofts of all members competing in Association Races shall be situated with in a 50km radius of the Adelaide GPO.
Life members may be elected by the Annual Meeting of the Association and are to be persons who have conferred signal benefit of the Association.
Members wishing to change clubs after payment of capitation fees must apply in writing to the Management Committee for approval, submitting reasons for such application. Approval will only be given in exceptional circumstances.

SUBSCRIPTION TO THE RULES
5. All clubs joining the Association shall be required to subscribe to these rules by resolution, and a certified copy of such resolution, signed by the chairperson and secretary of the club, must be forwarded to the General Secretary of the Association before the club shall be entitled to join or the members to enjoy the benefits of membership of the Association.

ENTRANCE FEES
6. All clubs joining the Association shall pay an entrance fee, the amount of which shall be fixed from time to time by the Committee of Management.

SUBSCRIPTION
7. 1) The annual subscription of the Association shall be determined annually of which amount $1 shall be allocated to the Building Fund until otherwise decided by the Committee of Management.
2) The subscriptions shall be paid by the associated clubs respectively, according to number of club members, and each club shall pay an additional subscription for each club member joining after the first day in any financial year and prior to competing in any club or Association race.
3) Any associated club which shall be in arrears with regard to subscriptions at the end of any financial year shall, if the Association so decide, be deemed to have ceased to belong to the Association, but shall nevertheless remain liable for any subscription in arrears. The subscription of each member of an associated club shall be a debt due to the Association by the member and their club, jointly and severally, and recoverable accordingly.

FINANCIAL YEAR
8. The financial year of the Association shall be the period from 1st of December through to 30th of November of the following year. Annual subscriptions shall be payable no later than the 28th February of each year. Only in extreme circumstances will late payment be accepted.

TERMINATION OF MEMBERSHIP
9. 1) The Committee of Management of the Association may in its absolute discretion endorse, refuse to endorse or otherwise rule upon all disqualifications or suspensions by associated clubs or members of such clubs. Notice in writing of any such disqualifications or suspension, shall be given by the associated club involved to the General Secretary of the Association within fourteen days from the date of such disqualifications or suspension.
2) The Committee of Management by a majority of its members present in person may in its absolute discretion resolve not to admit to membership any applicant for membership of the Association and may by such majority of its members so present resolve to expel from membership of the Association any member deemed guilty of any one or more of the following:
a) Conduct detrimental to the Association.
b) Breach of the rules and regulations of the Association or any of them;
c) Willful refusal or neglect to carry out any lawful direction or ruling of the Committee in accordance with the rules and regulations of the Association or any of them;
d) Failure to pay annual subscription or other dues lawfully imposed by the Association in accordance with these rules and regulations or any of them;
e) Conduct contrary to the best interest of the Association; and
f) Bringing into this country pigeon eggs laid in a foreign country or pigeons bred in a foreign country while an act of parliament forbids such imports into Australia.
3) 1. Any Member found guilty of Administering Performance Enhancing Drugs to their Birds or being an Accomplice to Administering Performance Enhancing Drugs to Racing Pigeons for the purpose of gaining an Advantage over His/Her Competitors will be Disqualified from competing in ALL RACES that are conducted under the Auspices of the S.A.H.P.A. Inc. for a period of time which is to be determined by the S.A.H.P.A. Inc. Management Committee.
2 The S.A.H.P.A. Inc. Committee reserve the right to have Members’ Birds tested for all Performance Enhancing Drugs and in Particular Anabolic Steroids, Beta-Agonists, Cortico Steroids
3. Routine Tests will be conducted and nay Members refusing to have His/Her Birds tested will be in breach of this
Rule and will be automatically disqualified from Racing until such time as His/Her Birds have been proven to be free of any Performance Enhancing Substances.
4. In the case of a Clearly Positive Result, all Costs shall be borne by the Offender. If the result if Negative all charges in respect of the Testing will be borne by the S.A.H.P.A. Inc.
5. Medical Treatment may not be used as Justification should the Result prove Positive.
6. Once the Test has been finalized and the Result established, a copy of the Result shall be forwarded to the Member/s in Question and another copy to be placed in the hands of the S.A.H.P.A. Inc. General Secretary

OUTLINE OF HOW SAMPLE MAY BE TAKEN
1. Samples to be taken by a minimum of two (2) S.A.H.P.A. Nominated Officials in the presence of the Owner or his Nominee.
2. Only the Authorized Test Kit supplied by Racing Analytical Services Limited may be used.
3. The instructions given with the Testing Equipment must be followed to the letter.
4. Samples for Testing are to be sent by First Class Post to Racing Analytical Services Limited, 400 Epson Road, Flemington. Victoria 3031. Australia

PROCEDURE FOR USE
1. Ensure all Components of the Test Kit are present before starting the Test Procedure.
2. Be careful not to contaminate any parts of the Kit once the Procedure is started.
v The Gloves provided must be worn throughout the Sampling Procedure to ensure no contamination can occur from contact with Human Hands. This will all protect you from contact with the Test Material.
3. Using the Scoop, collect the Sample and place it inside the Sample Bottle, and screw the Cap down firmly until And the Tamper Proof Seal is engaged.
4. Apply the Self Adhesive Seal to the Sample Bottle by placing the Seal over the center of the Cap, then press the Seal down the sides of the Bottle.
5. Place the Sample Bottle inside the Bio-Hazard Bag and seal the Bag by folding the Top of the Bag and then place The Seal over the Fold and down the Front and Back of the Bag.
6. The Owner of the Birds or His Nominee will be required to Sign across the Seal and the Seal shall remain in Place, until the Test Kit is opened by an Authorized Person at the Testing Laboratory.
4) No resolution to expel a Member in accordance with subparagraph 2 hereof shall be carried unless the member involved has had the opportunity of stating their case to the Committee of Management.
5) Every member of the Association who shall be expelled from the Association shall forthwith upon the passing of resolution for expulsion, surrender and lose membership and all rights and privileges of the Association and no such expelled member shall have any claim whatsoever upon the Committee of Management, members or officers of the Association.
All disqualifications or suspensions endorsed by the Committee of Management of the Association pursuant to these rules and regulations shall be notified in writing to all associated clubs by the General Secretary of the Association and shall be observed and acted upon in all things by such associated clubs.
The Committee of Management shall have power to summon before it any member of any associated club to give evidence and/or to produce documents in any matter before the Committee of Management in accordance with these rules and regulations. The form of inquiry or proceedings conducted by the Committee of Management and the manner in which evidence or statements are given to absolute and unfettered discretion of the Committee of Management.
8) The decision of the Committee of Management upon any question of admission to membership and expulsion from membership of the Association shall be final and conclusive.

INFRINGEMENT OF RULES
10. Should any member of the Association commit a breach of the rules of the Association and any of them or of the Racing By-Laws of the Association or any of them, the Committee of Management may notwithstanding the provisions of Rule 9 punish the offender by a term of suspension of membership of the Association or by such other form of penalty as the Management Committee in its absolute discretion shall think fit.
a) Non-payment of Subscription or Dues
Should any member of the Association fail to pay his or her subscription or other dues or any part thereof when the same shall be due and payable the Committee of Management may notwithstanding the provisions of Rule 9 suspend such member until such time as all arrears of subscription and dues shall be paid and during the period of such suspension such member shall not be entitled to the rights and privileges of the Association or any of them.
b) Non-collection of Reported Stray Pigeon
Members must make contact with persons reporting pigeons registered in their name within 24 hours of contact by the Ring Secretary. The reported pigeon(s) must then be collected within 7 days, after which the Ring Secretary must be notified of the collection. Failure to comply with the above will result in a fine of $50 and further nominations of pigeons in races shall be prohibited until the above procedure has been complied with, and the fine is paid to the General Secretary. Further infringements may result in possible suspension or termination of membership.

APPEALS BY CLUB MEMBERS
11. The Committee of Management, may at its absolute discretion, hear and decide upon the appeal of any club member against their club’s decision provided that notice of such appeal and the grounds thereof be sent in writing to the General Secretary of the Association within fourteen days of the member receiving notice of the decision of their club, and provided also that such appeal be accompanied by a deposit of $5.00, and in the event of the appeal not being upheld the fee lodged with such appeal shall be forfeited by the member or members or club appealing. Nothing in this rule shall derogate from the powers of the Association with regard to the settlement of disputes, as provided in Rule 3 (9) of these rules and regulations.

OFFICERS
12. The officers of the Association shall consist of a Patron, President, Vice Presidents, General Secretary, Assistant Secretary and Treasurer, all of whom shall be elected annually by the Committee of Management, but shall be eligible for re-election.

a) The Chairperson and Vice Chairperson shall be elected by all financial members of the SAHPA Inc, during the election/s for the Five Man Committee, who are up for re-election.

b) AUDITOR - Immediately after the Annual General Meeting, the Committee of Management shall appoint an Auditor. The person so appointed is not to be a financial member of the Association and must be suitably qualified. The Auditor is to hold office until the next Annual General Meeting and is eligible for re-appointment.

CHAIRPERSON, GENERAL SECRETARY AND TREASURER
13. Any member of the Association shall be eligible for election as Chairperson, General Secretary or Treasurer of the Association providing the nomination is accompanied by the nominee’s consent in writing to be handed to the General Secretary or the Acting General Secretary one month previous to the election taking place. The General Secretary and Treasurer, shall be allowed a voice in all Association business, but shall not be entitled to vote on any questions. They shall be ex-officio members of the Committee of Management and may be elected to other Committees.

14. VACANT
15. VACANT
16. VACANT

SEALHOLDER
17. There shall be a Common Seal of the Association, and such Seal shall be kept in the custody of the General Secretary. The said General Secretary shall be the person authorised to use such Common Seal only under the direction of the Committee of Management.

OFFICER’S DUTIES
18. 1) The Chairperson shall preside and keep order at all meetings of the Association members and Committees. Every member shall pay strict obedience to the presiding officer and shall uphold the dignity of the chair. Any member who in the opinion of a meeting of the Committee of Management of this Association is considered guilty of a breach of this rule may be dealt with as though guilty of misconduct.

2) The Vice-Chairperson shall act in the place of the Chairperson when necessary and assist him/her whenever called upon by he/she to do so.

3) The Treasurer or General Secretary of the Association shall receive all monies and shall give the General Secretary a receipt for same. All such monies received by the said Treasurer or General Secretary shall be paid into the General account of the Association in such bank or banks as the Committee of Management shall decide, and no monies shall be withdrawn from such account without the signature of the Chairperson or the Treasurer and the General Secretary. The Treasurer or General Secretary shall pay all expenses contracted by the Association out of the said general account after the accounts have been endorsed by the Chairperson and approved by the Committee of Management. The Treasurer shall produce to the Chairperson and/or General Secretary of the meeting of the Committee of Management all books, accounts, vouchers and Association papers in his or her possession whenever called upon to do so. He/she shall produce no later than 3 weeks before the Annual General Meeting of the members of the Association a properly audited statement of receipts and Expenditure for the Financial Year and a Balance Sheet setting out the assets and liabilities of the Association..

4) The Assistant Secretary’s duties are to assist the General Secretary as required, and to attend Hampering nights to assist the Treasurer.

5) The General Secretary shall keep correctly such books as he/she may be instructed by the Association or as may be required for the fulfillment of his /her duties and in particular, race record registration and receipt books and all usual and proper books of account and a register containing the names and addresses of the members of the Association, and shall at the expiration of term of office or sooner, if required by the Committee of Management, hand to the successor all Association books, vouchers, papers, correspondence, etc., in his/her possession. The General Secretary shall receive all monies paid to the Association and shall pay the same to the Treasurer, obtaining receipt for same. He/she shall make arrangements subject to the approval of the Association for all meetings of the Association Management Committee delegates or sub-committees. He/she shall make arrangements for the carrying out of all races under the auspices of the Association and shall determine their result; only airline distances shall be recognised in Association races when a record is claimed. He/she shall conduct all the correspondence of the Association.

6) The Race Secretary shall determine the results of all races flown under the auspices of the Association and hand the results to the General Secretary for approval and presentation to the Management Committee.

7) The Ring Secretary shall issue all rings and keep a register of same. All monies received shall be banked promptly and details of the sales submitted weekly to the Treasurer.

8) The Auditor shall audit the accounts of the Association annually, and shall give a proper certificate in writing, of the result of such audits.

9) Any question regarding the accuracy of the figures in the balance sheet must be sent in to the Treasurer seven days prior to the Annual General meeting in order that they may be looked into and explanation given to the members at the time the balance sheet is under discussion.

MEETINGS
19. 1) Annual Meeting - The Annual General Meeting shall be held on the 3rd Monday in February each year. Receipt of Notices of Motions for the Annual General Meeting each year shall close at last mail, 31st December of the preceding year to allow notification to members (refer rule 20).
The Chairperson, Treasurer, Auditor’s reports shall be presented. The newly elected Committee of Management shall subsequently appoint the officers for the ensuing year.
2) Special Meetings - A Special General Meeting may be called by the General Secretary at any time, and shall be called within three days by the General Secretary on receiving a written requisition for that purpose stating the specific object/s for which the meeting is required, signed by not fewer than three members of the Committee of Management.

ALTERATION OF CONSTITUTION & BY-LAWS
20. No alteration or variation of or addition to the SAHPA Inc. Constitution and/or the By-Laws of the Association shall be made, except by a majority of the financial members present at the Annual General Meeting or at a Special General Meeting of the members of the Association called for the purpose.
Twenty-one clear days’ notice of such meetings shall be given to all members, stating the time and place of holding same and specifying the alterations, variations or additions to the Constitution and/or By-Laws proposed to be brought forward.
a) Notice of motion proposing the rescinding alteration, variation or addition to the Constitution and/or By-Laws of the Association shall only be accepted from:
1). Associated clubs of the Association which have discussed and approved the proposal(s) by a majority of members attending an official club meeting at which a quorum was present; or
2). The Committee of Management itself. Such alteration(s) shall be registered with the Corporate Affairs Commission as required by the Act (March 1989).

ROUTINE OF BUSINESS AT MEETINGS
21. The following shall be the course of business at meetings of he Association and its committees:
a) Minutes to be confirmed as circulated.
b) Business arising out of minutes
c) Correspondence
d) Reports from committees
e) Adjourned motions and business
f) Motions of which notice has been given
g) Breaches of rules and regulations
h) General business.
Minutes read, passed and confirmed.

THE COMMITTEE OF MANAGEMENT
22. 1) All financial members of the Association, with the exception of the presiding Chairperson (see part 7), shall be eligible to vote for the election of members to the Committee of Management and shall be entitled to one vote for the electorate candidate of their choice. Members will be deemed to belong to one of five electorates and will only be invited to vote in the years that their electorate requires a replacement member. At the date of formation, no electorate shall comprise more than 25% or less than 15%, of the official financial members of the Association in the year preceding an election.
2) Nominations for election to the Committee of Management shall be in writing and signed by the nominee and two other members of the said electorate.
3) Nominations shall be received by the General Secretary up to two calendar months prior to the date of each Annual General Meeting.
4) Ballot papers containing the names of all electorate nominees for election to the Committee of Management shall be prepared by the General Secretary in alphabetical order as to surname and such ballot paper shall be posted to each financial member of the said electorate(s) of the Association no later than one calendar month prior to the date of the Annual General Meeting (or at any other time as determined by the rules of the Association). This notice shall list the nominees accepted for the electorate concerned, and voting shall be effected by the member clearly placing against the name of the nominee of first preference, the number “1”. Subsequent prefrences are not required.
5) Votes shall be returned by hand or by post to the General Secretary no later than fourteen (14) clear days from the date set for the Annual General Meeting or any other constitutionally convened election.
6) A Returning Officer shall be appointed for each election by the Committee of Management. The duties of the Returning Officer shall be to obtain all ballot papers from the General Secretary and to count and record all votes cast by members.
7) In the event of two candidates receiving the same number of votes in a given electorate, the Chairperson of the Association shall cast his/her vote to determine the outcome for the said electorate.
8) It shall not be compulsory for all members of the Association to cast a vote, and the returning officer shall take into account only the votes received in accordance with the rules outlined above.
9) At the Annual General Meeting (or other specially conducted General Meeting of members), the Returning Officer shall deliver into the hands of the Chairperson of the Committee of Management, a return of all votes cast and the Chairperson shall announce the results of the election and shall declare the successful nominees elected as members of the Committee of Management.
10) Subject to these rules, the management of the business of the Association shall be vested in the Committee of Management who may in addition to the powers and authorities by these rules or otherwise expressly conferred upon them, exercise all such powers of the Association and do all such things which may be exercised and done by the Association and are not hereby directed or required to be exercised and done by the Association in General Meeting, but no rule or regulation made by the Association in General Meeting shall invalidate any prior contract entered into by the Committee of Management which would have been valid if such rule or regulation had not been made.
11) The Committee of Management may meet together for the dispatch of business at such times and from time to time as the committee or the Chairperson thereof shall think fit, and may adjourn and otherwise regulate their meetings and proceedings as they may think fit. Until otherwise determined four members of the committee shall form a quorum.
12) Only members present in person shall vote at meetings of Committee of Management.
13) Until otherwise determined by a Special General Meeting of members, the number of electorates represented by members of the Committee of Management shall be five. These electorates shall be titled Southern, Northern, Eastern, Western and Hills.
14) At the Annual General Meeting held in the 1999, two of the members elected before July 1998 shall retire from office. The two members to retire shall be selected by ballot held by the Committee of Management. At the Annual General Meeting held in the year 2000, two of the remaining three of the first Committee elected in 1998 shall retire from office. The two members to retire shall be selected by ballot held among the three remaining 1998 elected members and at the 2001 Annual General Meeting, the last of the 1998 elected members shall retire from office.
15) At the Annual General Meeting held each year after 2001, those members of the Committee of Management longest in office shall retire progressively from office. In this way, subject to their being no other vacancies brought about by other means, two new members shall be elected each year, with only one member required every third year.
16) All retiring members of the Committee of Management shall, following retirement from office, be eligible for re-election, regardless of how many terms of three years in office, the member has held.
17) No member of the Committee of Management shall hold office for a term exceeding three years, provided however, that a member of the Committee of Management shall hold office until the Annual General Meeting, notwithstanding that the Annual General Meeting shall be held after such member shall have completed three years in office.
18) The Committee of Management shall have power at any time, and from time to time, to appoint any other person as a member of the Committee of Management to fill a casual vacancy or as an addition to the Committee so that the total number of members of Committee at any time shall not exceed the maximum number fixed. Any member so appointed shall be a member of the electorate from which the vacancy arose, and may hold office for the year in which he/she was appointed and shall retire at the end of that year, but is eligible to nominate for re-election at the next Annual General Meeting. Such member may nominate for one more consecutive three-year term after completion of their first full term in office.
19) The Chairperson, and in the Chairperson’s absence the Vice-Chairperson shall preside at all meetings of the Committee of Management.
20) Votes of members of the Committee of Management shall be by show of hands unless deemed otherwise by the Chairperson.
21) All decisions of the Committee of Management shall be carried by a simple majority.
22) All meetings of the Committee of Management shall be held in camera. With the exception of the Annual General Meeting, no notice of such meetings shall be given to members of the Association.
23) The Secretary and Treasurer and any other officer of the Association except for the presiding Chairperson, may be appointed as a member of the Committee of Management.
24) The Committee of Management may in its sole discretion and at any time invite any person(s) to attend meetings of the Committee of Management. Such persons may by invitation be heard, but unless a member of the committee, shall not be entitled to vote.
25) Minutes of all meetings of the Committee of Management and of the Annual General Meeting and of any Special General Meeting shall be recorded at the meeting by the Secretary and shall at the end of the meeting at which they are recorded be read by the Secretary to members and such additions and alterations as may be necessary made thereto and approved and in evidence of such approval signed by the Chairperson of that meeting.
26) Within a period of fourteen (14) days after each meeting referred to in Sub Rule (26) hereof, the Secretary shall cause a copy of that meeting’s minutes to be posted to each of the clubs in the Association.
27) The acceptance by a 75% majority of members present at the Special General Meeting, and subsequent implementation of this amended rule, shall require the 1998 elected Committee of Management to retire immediately, and be replaced by a new Committee elected as soon as possible and in accordance with the above. In the brief interim period whilst the elections being called and run, as per the rules of the Association, the General Secretary shall co-ordinate the management of the affairs of the Association.
28) Any currently elected member of the February 1998 SAHPA Committee of Management, shall be eligible to be re-elected to stand as candidate for their nominated electorate, and hence stand for re-election to the new Committee of Management, regardless of previous terms on the old Committee.
29) In addition to and without prejudice to the powers and obligations incidental to the Committee of Management, the Management Committee of the Association for the time being shall have, and exercise full powers of arranging for and carrying out the building and erection of the clubhouse and buildings appurtenant thereto on the land acquired for that purpose by the Association and of letting, leasing, hiring and otherwise managing and controlling such premises and the keeping of the accounts in connection therewith on behalf of the Association and for the purpose of enabling the Management Committee to carry out their duties in this respect. The monies at present standing to the credit of the Building Fund of the Association and all future allocations of subscriptions to the Building Fund and all other monies raised, subscribed or borrowed for the purpose of erecting the said clubhouse and buildings, as well as the revenue derived from the letting, leasing or hiring of the said premises and furniture shall be subject to the control of the Management Committee, who may from time to time expend and apply the same in and towards the erection of the said clubhouse and buildings and the maintenance, upkeep and repair of the same and the payment of all expenses incidental to the proper management and control thereof. The monies referred to in this rule shall be paid by the Secretary and/or Treasurer into an account to be opened in the name of the Association in a bank or banks as the Management Committee shall decide, to be called the Building Fund Account, and all payments made pursuant to this rule shall be made by cheques drawn on the said account and signed by Treasurer and one other Management Committee member.

OVER-RIDING POWERS OF GENERAL MEMBERS
23. 1) Notwithstanding any powers to the contrary vested by this Constitution in the Committee of Management, 10% in total of all the general members of the Association from time to time may in writing petition the Committee of Management to call a Special General Meeting of members of the Association. A petition shall specify the grounds upon which a Special General Meeting is required and shall set forth all resolutions proposed to be put to the Special General
Meeting. The Committee of Management shall within seven (7) days from the receipt of a petition call a special General Meeting of all members of the Association.
2) A resolution carried by 75% of general members of the Association present in person at a Special General Meeting called pursuant to this rule shall over-ride any resolution or decision of the Committee of Management to contrary effect and the general members may by a majority of 75% of their total number at any time vote to remove from office any one or more of the members of the Committee of Management and upon the passing of such resolution such member(s) shall forthwith cease to hold office as members of the Committee of Management and a casual vacancy shall be declared and filled in accordance with these rules. In the event that the whole of the Committee of Management shall be dismissed from office or shall resign, an election to replace all members of the Committee of Management shall be held in accordance with these rules and the Secretary for the time being shall have all powers given by these rules to conduct the election to appoint the Returning Officer and to call a Special General Meeting of members for the purpose of declaring the results of the election and all other powers necessary to lead to the valid appointment of a new Committee of Management.

AFFILIATION OF OTHER ASSOCIATIONS AND CLUBS
24. 1) The Association may grant affiliation with the Association to any homing pigeon club in the metropolitan area or country.
2) All applicants for affiliation shall be accompanied by a full list of its officers and members and club rules.
3) The current affiliation fee must be paid on joining. Such application shall be submitted to and approved by the Association and thereafter the club shall be registered as an affiliated club.
4) Members of affiliated clubs using the convoyers shall pay a fee to be determined at each annual meeting and clubs not using the convoyer shall pay a fee to be determined likewise.
5) Such affiliation shall continue so long as the club is financial and otherwise complies with these rules.
6) Each affiliated club shall forthwith upon their election, register with the General Secretary of the Association, the names and addresses of its executive officers.

INTERPRETATION OF RULES AND REGULATIONS
25. The Committee of Management shall be the sole authority for the interpretation of these rules and regulations and the decision of the Committee of Management upon any question or interpretation or upon any matter affecting the Association and not provided for by these rules and regulations shall be final and conclusive.

DISPOSAL OF PROPERTY ON DISSOLUTION OR WINDING UP OF THE ASSOCIATION
26. If upon the final winding up or dissolution of the Association there remains after satisfaction of all it debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of the Association, but shall be paid to or distributed amongst such one or more charitable institutions in South Australia as the Committee of Management shall think fit. BUT this rule shall have no application in the case of a winding-up or a dissolution for the purpose of re-forming or re-constructing the Association or altering its constitution, or which is brought about by any other club or association of clubs having similar objects, nor shall this rule or anything contained or implied therein operate to prevent the sale by the Association of all or any part of its property or undertaking, nor the disposal of its surplus assets in the ordinary way of business and without the intention of distributing the proceeds of such sale or such surplus assets as the case may be among the members of the Association in contravention of the foregoing provisions of this rule.

HEADINGS AND MARGINAL NOTES
27. Marginal notes and headings, where they occur, shall not be deemed to form part of the Constitution and By-Laws, nor shall they be construed as such.

WHEN RULES COME INTO FORCE
28. These rules shall come into force forthwith.

REPEAL OF PREVIOUS CONSTITUTION AND RULES
29. From the date of the registration of this Constitution and these By-Laws, all previously registered constitutions and rules shall be repealed.

STANDING ORDERS
30. 1) Every member when about to speak shall rise and address the Chair respectively, and to conduct him or herself in a respectable manner towards the Chair. No member shall be allowed to interrupt the speaker, except through the Chairperson, and in explanation of a point of order.
2) No member shall be allowed to speak more than once on any subject, no longer than five minutes, except with the consent of the meeting. Any member who has spoken on a motion shall not be in order in speaking on any amendment except the mover of the motion, who shall be called on by the Chairperson to reply after the debate has closed, and no member shall speak afterwards on the same subjects.
3) Not more than two members shall speak in succession, either for or against any motion or amendment, and if, at the conclusion of the second speaker’s remarks, no member rises to speak on the other side, the question shall be put to the meeting after the mover has replied.
4) The time for discussing any matter shall not exceed twenty (20) minutes, unless an extension of time has been agreed, upon by a two-thirds majority of the members present, and the time for such extensions must be stated.
5) On any member rising to a point of order during the debate, the speaker shall resume his/her seat, and the person so rising shall state his/her point concisely, when the Chairperson shall rule thereon, the Chairperson’s ruling being final, unless challenged by a formal motion submitted to the meeting.
6) Should any member disagree with the ruling of the Chair, he/she will at once challenge the same, and on this action being taken, the Chairperson shall vacate the Chair, and the question put to the meeting without discussion; it shall require a two-thirds majority to have the rulings disagreed with.
7) The Chairperson may speak for or against any motion or amendment. In the event of the votes on any subject being equal, he/she shall have a casting vote only, but not otherwise. The Chairperson shall decide on all points of order.
8) All notices of motion shall be in writing, and shall take precedence of all other new business.
9) On the adoption of any amendment, such amendment shall become the motion.
10) No motion or amendment shall be entertained or discussed until it ahs been seconded, and one amendment only shall be before the meeting at one time. Should a member desire to move a further amendment he/she shall give notice of and indicate it before the vote is taken on the original motion.
11) A motion or amendment becomes the property of the meeting and can only be withdrawn by a vote of two-thirds of the members present.
12) Minutes shall be rescinded by a two-thirds majority of the members present. Minutes of a special meeting shall only be rescinded by a special meeting, of which members have been duly notified. Decision/s arrived at by a ballot shall only be rescinded by ballot.
a) In the event of a motion to rescind a rule or a minute being defeated the said rule or minute will remain effective for at least twelve (12) calendar months.
b) A minute shall remain effective until its purpose has been fulfilled or for longer than twelve (12) calendar months.

13) The standing orders may be suspended in the following manner only:
by two-thirds of the members present at any meeting being in favour of said suspension, and,
the time of such suspension must be stated.

CODE OF PRACTICE
31. There shall be a SAHPA Inc. Code of Practice and each member of the Association shall comply with the Code of Practice. Infringements of the Code of Practice shall be dealt with by the Management Committee, for adjudication as required.

South Australian Homing Pigeon Association Inc.

RACE BY-LAWS

CONTROL OF RACES
RBL 1.. All races will be flown under the auspices and management of the S.A.H.P.A Inc. Any associated club or body of people wishing to organise and compete in a race not approved on the S.A.H.P.A. program must seek the permission of the Management Committee. This relates to pre-program, post-program and during the program events.
Members are not permitted to privately release birds from race-points on the same day as the scheduled race.
RBL 2. The Committee of Management shall have entire management of races, and in all cases of dispute the decision of a majority of such committee shall be final.
RBL 3. The Committee of Management reserve absolute power to refuse any acceptance actually received should they deem fit to do so.
a) The release of all pigeons at all race points is to be at the sole discretion of the Release Officer(s). Prior to the commencement of each season members will be informed how release information may be obtained. Members are not permitted to telephone the radio station to seek this information.
RBL 4. The General Secretary has power to refuse any entry or entries received which do not conform strictly to the By-Laws controlling such races as held under the auspices of the said Association.

NOMINATIONS AND ACCEPTANCES
RBL 5. Association approved Nomination and Acceptance forms must be used, and written/printed in ink. Details must be recorded in full for each pigeon nominated, ditto marks not being permitted.
a) Details must be recorded in full for each pigeon nominated on the special prize nomination form. Errors made on the special prize nomination form will result in the disqualification of the pigeon from receiving a special prize.
RBL 6. Nominations and acceptances will not be received unless accompanied by the full amounts payable, including convoyer fees; or any other fees owing, all to be paid by the time fixed by each hampering centre. This time is to be no later than 8:00pm.
a) A fee will be charged in conjunction with convoyer fees and will be set aside for administration expenses.
RBL 7. On payment of a late fee of fifty (50) cents, nominations and birds for hampering will be accepted up to one half hour after the closure time fixed by that hampering centre.

OWNERSHIP
RBL 8. All birds before nomination, must be the absolute property of the competitor(s) in whose name they are nominated and flown, and must be flown to a loft on the registered premises of competitor(s). No competitor(s) will be allowed to fly to more than one registered loft.
RBL 9. Any infraction to Rule 8 will annul all right to prizes.
RBL 10. All birds to be entirely at owners risk from the time they leave the owner’s hands, but every care will be taken to prevent losses or injury.

PRIZES, POINTS AND CERTIFICATES
RBL 11. There shall be one (1) S.A.H.P.A. Inc. winner per programmed race; that being the bird making the fastest calculated velocity for the event.
RBL 12. Points shall be awarded to the first thirty (30) owners on this basis, there shall be 30 points for the first owner, and one less for each succeeding owner. An owner will receive only one lot of points in each race, regardless of the number of birds he/she clocks.
RBL 13. The owners of birds finishing in the first 30 for any race, shall receive SAHPA Inc. certificates stating the bird’s colour, sex, ring number, the date of the race, the race point and distance, the velocity, the position gained and the number of owners and birds competing.
RBL 14. SAHPA Inc. special points aggregate certificates shall be awarded to the first 30 owners at the end of each flying season.
RBL 15. Any Prize-money for SAHPA Inc. races is to be organised, controlled and handled by the relevant Groups. The basis of any such allocation to flyers within the Group, shall be determined by the Group Committee.
Any additional prizemoney provided by the SAHPA Inc. to be distributed to each Group by a percentage basis, based on the number of flyers per Group.
RBL 16. A SAHPA Inc. “Bird of the Year” trophy shall be awarded and presented each season. Owners intending to nominate a bird, must inform their Club Secretary as soon as the bird accumulates more than forty (40), SAHPA Bird of the Year points.

LOFT POSITIONS
RBL 17. A plan showing position of competitor’s registered loft must accompany capitation fee, giving correct number of allotment where registered loft is erected, name of street in which competitor’s loft is erected, also name or town or district. Distance shall be measured from centre of allotment.
a) The Chairperson and Secretary of each club will be responsible for inspection of lofts of club members and for making recommendations for improvements in matters of health and hygiene of lofts.

FLYING TIME
RBL 18. 1). When the first bird is clocked at or before midnight, velocities shall be calculated from release time to the corrected clocking time, and all birds which comply shall be placed in order of their respective velocities. When birds are clocked after midnight, but at or before one half hour before sunrise, velocities shall be calculated from release time to one half hour after sunset first day. Flying time for birds clocked after one half hour before sunrise second day shall be from release time to one half hour after sunset first day and shall re-continue from one half hour before sunrise second day.
The bird with the slowest velocity of those clocked at or before midnight shall be credited with a velocity one hundredth of a metre faster than the best bird clocked after midnight, and each preceding bird shall be credited with a velocity one hundredth of a metre faster than each following bird.
2) When the first bird is clocked after midnight, but before one half hour before sunrise second day, flying time shall be from release time to one half hour after sunset first day and from one half hour before sunrise to one half hour after sunrise thereafter.
3) When the first bird is clocked after one half hour before sunrise on the second day or following days, flying time shall be from release time to one half hour before sunrise to one half hour after sunrise thereafter.
4) Sunrise and sunset times shall be as published in the Adelaide morning press.

EXPLANATORY NOTES
a) When the first bird is clocked before one half hour after sunset OR before midnight first day, paragraph 1., will apply.
b) When the first bird is clocked after midnight but before one half hour before sunrise second day, paragraph 2., will apply.
c) When the first bird is clocked at any time on any day after one half hour before sunrise second day, paragraph 3., will apply.
RBL 19. No race shall close until all positions, allotted certificates, points and prize-money, including all pools have been filled except when time limits for races automatically close the race. Time limits shall be three calendar days for all races of 950 km or under. Races of over 950 km and up to and including 1360 km, shall close at the end of the second calendar day after the clocking of the first bird or at the end of the fifth calendar day, whichever is the earlier. The bird making the highest velocity to be declared the winner, excepting any competitor making such a velocity the Committee of Management rules to be impossible.
Note: Whilst the SAHPA Inc. event may be closed, clubs/groups may elect to close their race at their own discretion.
When two or more birds record and equal velocity to the third decimal, the position shall be declared a dead heat and the prize divided. Time limits for races over 1360 km shall be determined at the time other regulations concerning these events are fixed.
The common distances covered by this rule shall be calculated from the race-point to the Adelaide GPO.

RBL 20. Vacant
RBL 21. Vacant
TOSSING BIRD
RBL 22. Each bird gaining first, second and third position in each SAHPA race, must be tossed by the Chairperson or the
Secretary of the owner’s club within seven (7) days of homing and the prescribed form duly filled in and presented
To the Association before prize-money will be paid. The Committee of Management reserves the right to toss any
Pigeon. The onus is on the owner to arrange his/her bird(s) to be tossed.

HAMPERING
RBL 23. Six competing members will constitute a Hampering Centre. If less than six (6) Competing Members are present the Hampering of Birds shall be at the sole discretion of the General Secretary. However, Clubs may hamper together if not instructed otherwise by the Management Committee.
RBL 24. The number of pigeons per hamper will be advised by the General Secretary from time to time. Hampers must be clearly marked as to the sex of the pigeons.
RBL 25. Pigeons must be race-marked with rubber race rings, the prefix letter (where available) and number to be shown on the nomination form by a recorder. Each member’s rubber ring duplicates shall be placed in his/her own envelope and all envelopes, together with original nomination forms and clock setting sheets, shall be kept in a sealed container under the control of club/group chairperson. The duplicate nomination forms are to be sealed in an envelope and handed to the General Secretary (or delegate) on the night of hampering. In the event of a recording error being made on a nomination form or race rubber duplicate by a third party or representative of the club/group, then the matter will be referred to the SAHPA Inc. Race Secretary for his/her adjudication.
RBL 26. No less than four members shall be present at any table when race marking commences and is in progress.
RBL 27. Each hamper must be duly wired and sealed with one wire and seal to each end of the drop front and small door. Trough openings are to be permanently sealed. All doors must be fitted with chains or similar restraining device. Each hamper must be clearly painted with the club name.
RBL 28.All birds competing in races must be rung with solid rings, such rings to be registered and approved by the Association.

GENERAL
RBL 29. All associated club members must purchase their metal rings from the Association, and affiliated clubs are asked to do the same.
RBL 30.Lines of flight for 2004 up to and including 2008 shall be North/North West and East.
Lines of flight and length of time of operation, shall be determined by members of the SAHPA Inc. at a Special General
Meeting. The Special General Meeting called for this purpose is to be held in August of the final year of any current
Line/s of flight program. The only resolutions to be considered at any such Special General Meeting called for this
Purpose, are resolutions which pertain to Line or Lines of Flight and the number of Year or Years they are to be flown.

Once the Lines of Flight and Length of Time of Operation have been determined by the Members, at any such Special Meeting called for the Purpose, the SAHPA Management Committee shall draft the Race Program (allowing for race points and distances only). Such Race Program shall be made available and/or posted to all members by no later than the last race on the SAHPA program calendar.
RBL 31. A foreign ring levy is payable, once only, on rings other than S.A. and S.A.D. rings which have a date of 1975 and later. The owner wishing to race a pigeon rung with a foreign ring must pay, to the Ring Secretary before the commencement of the season, the amount of the foreign ring levy. The levy will be the same as that charged for a standard S.A. ring. Failure to pay this levy will cause the disqualification of the pigeon from any prize money and points earned in S.A.H.P.A. Inc. races. The Ring Secretary will issue a receipt showing the ring numbers on which the levy has been paid.
RBL 32. Before a pigeon rung with either an S.A. or S.A.D. ring is flown by a person other than that to whom the ring was sold, the registered owner must sign a transfer to the new owner. The new owner must produce this form to the Ring Secretary together with the transfer fee applicable at that time. The Ring Secretary will issue a receipt showing the ring numbers on which the transfer fee has been paid. Pigeons rung with S.A. rings and purchased at associated clubs’ squeaker sales will not attract a transfer fee. However, the Secretary of the club conducting the sale must submit purchasers of all pigeons to the Ring Secretary. Failure to transfer pigeons in the above manner will cause the disqualification of the pigeon from any prize money and points earned in S.A.H.P.A. races.
RBL 33. All expenses, including money set aside for a trophy, will be deducted from each association race before prize money is allocated.
RBL 34. A trophy or similar will be presented to an owner winning an Association race.
RBL 35. No old life rings shall be sold while there are unsold current year rings on hand. Should stocks of current year rings be exhausted, the Ring Secretary may, upon approval by the Management Committee, sell old rings at the same price as the current year rings.
RBL 36. The S.A.H.P.A. Inc. have a Thirty (30) Bird Maximum Limit on all Races carrying S.A.H.P.A. aggregate points, with the exception of the two (2) Young Bird Championship Races, which will have a Fifty (50) Bird Maximum Limit. This Rule to apply for the 2005 Season and beyond.
RBL 37. The Committee of Management shall have power to disqualify any bird from competing in any or all races flown under these By-Laws.
RBL 38. The cardboard (paper) used in the race unit (transporter) be replaced with Pea Straw or Wheat Straw or a medium of the same type as Pea or Wheat Straw. That the stock of cardboard on hand be used and not replaced.

LOADING OF BIRDS
RBL 39. The loading of birds from each SAHPA Inc. club, onto the SAHPA Inc. Transporter for all SAHPA Inc. races be divided equally on each side of the unit and evenly distributed throughout the unit.

CLOCK BY-LAWS

CBL 1. All competitors must use continuous-running printing clocks. Such clock(s) must be in good order and must be approved by the Committee of Management. Any member of the Club/Group Clock Committee objecting to any clock must give reasons for such objections, and such clock(s) may be rejected by the Committee of Management.
CBL 2. If any clock is rejected by the Committee of Management, the owner shall be informed of the fact and reason for such a rejection in writing. The responsibility for accurate running, clear and readable clock print rests with the owner.
CBL 3. Club Secretaries must send to the General Secretary a list of clock numbers, stating the names of members to whom the clock belongs.
CBL 4. All clocks must be plainly marked with the name of the club and owner to whom the clocks belong.
CBL 5. Dolometer If in the opinion of the S.A.H.P.A. Clock Chairperson or S.A.H.P.A. Race Secretary any clock(s) which are presented for checking have the dolometer or similar device at such a variation from correct setting point to create the impression of the clock(s) have been mishandled the said clock(s) shall be disqualified.
CBL 6. When the gain or loss be at the rate of less than two seconds per hour, the variation will be struck and deducted from (in case of a fast clock) or added to (in the case of a slow clock) the registered times on the dials. In the event of a clock gaining at the rate of more than two or more seconds per hour, the registered times on the dials will be taken as the times of arrivals. In the event of a clock losing at the rate of two seconds or more per hour, the variation must be struck and double the time of timing-in will be added to the registered times on the dials.
CBL 7. Clocks must be in the hands of the Club/Group Clock Committee at the time fixed by each Club/Group clock centre on setting night, and to be handled by the Clock Committee and Readers only whilst in the possession of the Association.
CBL 8. All clocks to be set and sealed, read and checked by at least three members of the Club/Group Clock Committee.
a). Where the number of competing member’s clocks presented to be read is less than six (6), the firing, opening, reading and checking of such clocks, shall be at the sole discretion of the SAHPA Inc. Clock Chairperson.
CBL 9. No seals to be broken except in conformity with Rule 8. All clocks shall be set by Observatory time.
CBL 10. In the event of any competitor not clocking his/her bird(s), his/her clock(s) must be returned to the Club/Group Clock Committee with seals intact by time specified for such races.
CBL 11. The penalty for non-return of clocks by time specified is: First Offence, fine fifty (50) cents and still return of the clock; Second Offence, fine and disqualification for any time the Committee of Management may decide upon.
CBL 12. Any competitor’s returning clocks with seal not intact may forfeit all rights and privileges and claims for that particular race and further penalised.
CBL 13. Any clock used in a race, which has not the race ring in the thimble and the thimble mouth down in the receptacle for same, shall be disqualified for such race.
CBL 14. All thimbles used and operated to be made by the makers for each particular clock or acceptable to the SAHPA Inc. Clock Chairperson.
a). No more than one race rubber is to be placed in each thimble or Receptacle. In the event that two (2) Race
Rubbers are found to be in the same Receptacle, the Bottom Race Rubber is the only one (1) to be recognized,
The only exception to the above is when a Race Rubber from a Previous Race has been inadvertently left in the
Receptacle, in which case the Race Rubber from the Current Race will be recognized.
THIMBLE-LESS CLOCKS
If a race rubber is carried into the incorrect disc hole during the act of firing or at any time prior to the opening of the new clock, the owner of the clock will be awarded the time of the print that corresponds to that disc hole. If a race rubber is not in a thimble hole, that race rubber will be disqualified with the owner having no right of appeal.
CBL 15. Any member may have his clock prints of any particular race upon application to their club secretary for same within fourteen (14) days after race, subject to approval of the Committee of Management.
CBL 16.When birds are clocked after 6.00pm and before closing time members will be allowed 2 hours to present clocks to Club/Group Clock Committee (Sunday or otherwise).
CBL 17. The Association will not recognise any stopped clock, except for as provided in Clock By-Law 20.
CBL 18. When all positions of a race have not been filled and the race is still open, all clocks produced for verification shall be checked, fired and may be opened at the discretion of the SAHPA Inc. Clock Chairperson. This check print will be used in calculating the pigeon’s velocity.
CBL 19.In the event of any clock stopping before a bird is clocked, the owner of the stopped clock may time his/her bird in another owner’s clock providing that person has permission to do so.

a). Any Competitor who shall, prior to the clocking of their bird, find their clock is at fault, can have it replace with a spare clock that has been set by the Club/Group Clock Committee for the race.
b) Club/Group Clock Committees must ensure that clocks used as spares are in excellent working order and are available from the S.A.H.P.A. Clock Chairperson, the General Secretary, the Club/Group Clock Chairperson, the Club/Group Secretary or a member so authorised by the Club/Group or S.A.H.P.A. Clock Chairperson.
c) The faulty clock must be produced to one of the above-mentioned officials, in exchange for the spare clock, who shall be responsible for the production of the faulty clock for examination by the S.A.H.P.A. Clock Chairperson, on clock reading night. The faulty clock is to be cleared by the S.A.H.P.A. Clock Chairperson before such clock is used again. The unnecessary use of a Club/Group or Association spare clock will result in no time being given.
CBL 20. In the event of any clock stopping after a bird is clocked, the owner of the stopped clock may take their clock and bird to the Chairperson or Assistant Chairperson of the Club/Group Clock Committee and the Chairperson or Assistant Chairperson may, if he/she thinks fit, break the seal of the stopped clock and transfer the race rubber to his/her own clock. The owner’s clocking time will that of the Chairperson’s or Assistant Chairperson’s clock print.
CBL 21.All Clocks must go out on Hole 2 except some Old Clocks that will be accepted on Hole 3 and Junior Model Clocks as per Manufacturer’s Specifications. NOTE: Day Indicator must be printing on all Clocks especially Super Toulet.
CBL 22. No smoking is permitted at tables where clocks are being opened and tapes are being read.
CBL 23. The Race Secretary may request any owner, if required, to produce a clocked bird on the day of clocking or at any other time.
CBL 24. Race velocities will be corrected to the third decimal place.
CBL 25. The end of the clock tape shall show the race-point, date, owner’s name and club twice, with an authorised signature between, the clock end is to be torn across this signature.
CBL 26. No competitor shall use more than one clock for each Association race.
CBL 27. Any variation to these Clock By-Laws, is at the discretion of the SAHPA Inc. Clock Chairperson.

NOTES AND BY-LAW ALTERATIONS:

Rules and Conditions of Installation and use of Electronic Band Scanning Systems

Use of EBS Systems

1. The use of Electronic Band Scanning Systems (“EBSS”) is approved by the South Australian Homing Pigeon Association Incorporated (“SAHPA”) for use in all Races conducted by the SAHPA.

2. In the event that the SAHPA Management Committee determine that an EBS System or a System Design does not provide adequate Security or presents a potential Security question, the SAHPA may disapprove the use of that System. The disapproval of any System will be effective immediately upon resolution on the SAHPA Management Committee and the disapproval will be advised to Members as soon as reasonably possible by personal notice.

a. The SAHPA reserves the right to withdraw the approval of an EBSS at any time, if a lack of Security occurs with any particular System.
b. If the SAHPA Clock Chairperson, his/her designate, or any Race Official determines that a lack of Security exists with any individual unit, he/she must notify the SAHPA Management Committee and seek an immediate statement as to the validity of the continued System use. The SAHPA Clock Chairperson, his/her designate, or Race Official must provide a written statement of the reason for concern to the System Owner and to the SAHPA Management Committee.
c. Issues of the potential or actual adequacy or otherwise of Security will be a matter for determination by the SAHPA Management Committee within its absolute discretion.

3. Use of an EBSS by and individual SAHPA Member must be notified to the SAHPA in writing by the Member’s respective SAHPA Club

4. A SAHPA Club shall not make use of an EBSS Mandatory.

Particular EBS Systems

5. A Member is free to purchase any EBSS he/she chooses. A Member is responsible for ensuring the system (Hardware/Software) is compatible with other systems used by the SAHPA or the Member’s SAHPA Club. The SAHPA or the Club shall have no responsibilities for any System incompatibility.

6. It would be advisable for any Member, prior to purchasing an EBS System, to check with the SAHPA as to what Systems are already in use.

Use of EBS Systems by Members

7. The serial number of each EBSS and the serial number of each antenna must be approved by and registered with the SAHPA prior to use.

8. Installation of the EBSS in a Member’s Loft must be inspected an approved by the SAHPA Clock Chairperson or his/her designate before being accepted for Competition use within the SAHPA.

9. Every EBSS sensor antenna must be installed wholly within the confines of the Competitor’s Loft. The sensors/antennas of an EBSS must be within the entrance of the Loft. (This includes an entry into the face wall of the Loft, as long as it is considered the entrance).

10. Every sensor/antenna must be sealed as a fixture at point of entry. Point of fixture shall be
documented.

11. The Maximum distance on a unilateral plane of multiple sensors/antennas connected to an EBSS in any Competitor’s Loft is two (2) metres inclusive, measured from the furthest point on any part of the furthest sensor/antenna to the first sensor. Multiple entries are permissible, as long as they are contained within the maximum inclusive two (2) metre unilateral plane.

12. No sensor/antenna may be employed or placed at the Loft of another Competitor or moved to any other position of the Competitor’s Loft without Prior application to, and approval by the SAHPA.

Racing Requirements

13. System Control Modules or System Keys and Software used in EBS Systems shall be purchased or procured by the System Owner.

14. Users of EBSS must:

a. Use an Electronic Band Scanning System that has a re-programmable Electronic Band.
b. Use Electronic Bands that have read/write chips. Currently the use of 64k/128k bit chips are approved for use.

15. The Centre Supervisor of each competing SAHPA Centre shall secure all individual System Control Modules or System Keys during Competitive Events. The use and operation of these Security Controls shall only be permitted by the individuals specifically authorised by the SAHPA during Competitive Events.

16. After all Electronic Bands have been securely placed on each Bird, the SAHPA Clock Chairperson or his/her designate shall scan or read a Competitor’s Bird band number prior to a Race Season in which the Bird may be entered in one or more Races and print out an assignment Report of all Birds’ band numbers. This report shall be signed by the SAHPA Clock Chairperson or His/her designate. This process must be performed at least four (4) days prior to the Basketing Night for the first (1st) Association Race, or earlier as required by the Member’s Club. The SAHPA or Club may allow a Competitor to affix or attach electronic bands to a Pigeon, subject to verification by the SAHPA Clock Chairperson or his/her designate that the band’s locking mechanism is securely engaged.

17. The Club or the SAHPA shall retain a copy of the report in its records and another copy shall be delivered to the Competitor as his/her verification of eligibility of each Bird.

18. During the Race entry logging or the Basketing process, Electronic banded Pigeons shall not be handled by the Competitor or a Representative of the Competitor. During the logging process, all Band Data must be reviewed to ensure Band Date accuracy by the SAHPA Clock Chairperson or his/her Designate.

19. After all Race Birds have been entered in an EBSS, the SAHPA Clock Chairperson or his/her designate shall print a list of the Competitor’s Entries as verification of all Birds entered. The printout shall be signed by the SAHPA Clock Chairperson or his/her designate, and the Competitor.

20. The printout serves as a Race Entry Sheet. An additional copy shall be printed for the Competitor.

21. In the case where an Electronic Clock Race Sheet shows a tie, the first (1st) Bird listed will receive the Highest Ranking of the tied Birds and so forth, down the list.

22. If the Data contained in an EBSSS becomes defective, erases, or corrupted between Race entry and the return of Pigeons to the Competitor’s Loft, all entries for that Competitor shall be disqualified from any Race Results. The SAHPA Clock Chairperson or his/her designate will verify the System Failure.

23. Where a Band has become dysfunctional (for whatever reason), broken or stolen, that band may be replaced and recorded to the satisfaction of the SAHPA Clock Chairperson or his/her designate. The Bird re-banded must have appeared on the List submitted at the Commencement of the Season.

24. a. In the Event of a Malfunction of an EBSS and it being sent for Repair, Proof of Repair must be produced before the EBSS can be used for Competition again.

b. In the Event of the Removal of the Sensor/Antenna for any reason, the Sensor/Antenna re-installation must be approved by the SAHPA Before the EBSS can be used for Competition again.

25. If any Competitor intentionally attempts to corrupt, interfere with, or destroy the Electronic Data of another Competitor, then his/her entire entry shall be disqualified from Competition at the discretion of the SAHPA Management Committee.

26. When closing the Race, the SAHPA Clock Chairperson or his/her designate shall print out all data prior to transferring data from the EBSS to the Computer. The printout will serve as a back-up document for later reference if necessary. All data files should be stored on a back-up diskette
in the event data reconstruction becomes necessary but none of the SAHPA, the SAHPA Management Committee, the SAHPA Clock Chairperson or his/her designate or other Race Officials has any liability whatever for any act or omission including, without limitation, loss or corruption of any data. Use of an EBSS is at Sole risk of the Member or Competitor using it.

27. a. Should the EBSS display (after a Race Entry or Race) show the complete set, but NOT be
able to generate a printout, the Clock Chairperson or his/her designate shall view the display data and report it manually. The manual report shall be used for calculating
Race Results.
b. In the event of it being a SAHPA controlled Race and printout cannot be generated from a Member’s timer/recorder, the timer/recorder must be produced for a manual reading by the SAHPA on the day or night of the Race. Failure to produce the time/recorder will result in the non acceptance of the Member’s Result.

GENERAL

28. The SAHPA Management Committee or its designate reserve the right at any time, without prior notice to inspect the installation and operation of any EBSS being used by a Competitor within the SAHPA.

29. Any application form adopted by the SAHPA Management Committee from time to time forms parts of these Rules and Conditions.

30. The SAHPA Management Committee may from time to time amend these Rules and Conditions as it thinks fit and within its absolute discretion.

31. These Rules and Conditions are supplementary to and must be read in conjunction with the current SAHPA Racing and Clock By-Laws Rules. To the extend of any inconsistency, the latter shall prevail.

32. Headings are inserted for convenience only, and are not intended to assist interpretation.

Rules and Conditions adopted by the SAHPA Inc. Management Committee.